Serving as president of a PTA includes the responsibility to lead that PTA toward specific goals chosen by its members.  The goals must be consistent with the policies and Purposes of the PTA. The president is the presiding officer and the official representative of the association.

President

Board Positions

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Phone: 858-271-0505

E-mail: webmaster@ericsonpta.com

The Executive Vice President shall:

· Serve as the primary aide to the president.

· Perform the duties of the president in the absence or disability of that officer to act.

· Perform such other duties as may be prescribed in these bylaws or assigned by the association.

 

Executive Vice President

The PTA program chairman works with a committee and with other chairmen to plan the year’s complete PTA program, which may include parent education, health/safety presentations, study groups, special events and student activities. The program chairman is responsible for preparing a schedule of programs and other PTA-related information that, after adoption by the association, is distributed to all of the students’ families.

1^st Vice President in charge of Programs

Membership is the heart of PTA. Along with the entire board, the president and the membership chairman are partners in guiding and directing the membership committee in a successful membership campaign.

2^nd Vice President in charge of Membership

The major responsibility of the fundraising chairman is to raise the amount needed to meet the proposed unit budget.  The unit share of per capita dues is usually insufficient to meet all organizational expenses including but not limited to: insurance, postage, mileage, duplicating costs, paper, telephone, publications (newsletters and flyers), hospitality, representation at state convention, Honorary Service Awards, student aid, reimbursement of chairmen’s out-of-pocket expenses and attendance at other workshops by various unit chairmen.

3^rd Vice President in charge of Fund-Raising

Keep an accurate, concise, permanent record of the proceedings of all meetings of the association and of the executive board. These minutes are the legal record of the PTA/PTSA and the original copy of the minutes is known as the master copy.

Recording Secretary

The treasurer is an elected officer and the authorized custodian of all funds of the local PTA. Some responsibilities of the office are specified in the unit bylaws and others are established by district PTA and California State PTA procedures. The treasurer’s duties also include keeping records and preparing reports to comply with local, state and federal laws.

Treasurer

The financial secretary is authorized to receive all monies collected by the PTA.  The financial secretary also assists the treasurer.

Financial Secretary

The auditor audits the books and financial records of the association semiannually.  They prepare a midyear audit to be completed in January.  The year end audit shall be completed in August.

Auditor

The historian shall assemble and preserve a record of the activities, achievements and volunteer hours of the association.  Act as custodian of records and other materials pertinent to the history of the association.

Historian

The parliamentarian shall attend all meetings of the association and of the executive board and give necessary advice in parliamentary procedure when requested. Call the first meeting of the nominating committee, conduct election of a chairman and give instructions in procedure, and may be contacted for additional information, if needed; and shall attend meetings of the nominating committee only if elected to serve as a member of the committee.  Chair the bylaws committee and review bylaws and standing rules annually.

Parliamentarian

To support and speak on behalf of children and youth in the schools, in the community and before governmental bodies and other organizations that make decisions affecting children